Resolution on transition to bylaw 5 amendment adoption:

Resolution on Transition to Amended Bylaw 5 – Failure to Attend Meetings

WHEREAS, the Board of Directors recognizes the importance of clear and consistent standards for director attendance at meetings; and

WHEREAS, the Board has determined that the current Policy C.2 should be updated to provide clearer guidance regarding excused absences, unexcused absences, reclassification, and late attendance;

NOW, THEREFORE, BE IT RESOLVED, that the Board of Directors hereby repeals the existing Policy C.2 and adopts the following in its place:

C.2 Attendance Policy

C.2.a Excused Absences
An absence shall be excused if the director notifies the President, Vice President, or Secretary in advance, or as soon as reasonably possible, and provides a verifiable reason, including but not limited to: Illness or medical need; Family emergency; Unavoidable travel; or Other cause deemed acceptable by the President.

C.2.b Unexcused Absences
Any absence not falling under the conditions above shall be unexcused.

C.2.c Reclassification
The President may, at the next meeting, reclassify a previously recorded unexcused absence as excused, provided the criteria in Section C.2.a are met. Any director may request that the board review and vote on the President’s reclassification decision, with a majority vote being final.

C.2.d Late Attendance
A director who arrives more than fifteen (15) minutes after a meeting has begun shall be recorded as absent, unless the director provided prior notice under the criteria for an excused absence. An excused late arrival shall not be counted as an absence for attendance or removal purposes.

BE IT FURTHER RESOLVED, that this revised Policy C.2 shall take immediate effect and shall supersede any prior versions of Policy C.2.

Adopted by the Board of Directors on [date].